Regulations – Half Marathon Relay
Regulations – Half Marathon Relay
AND ORGANIZER
- The organizer of the Sopot Half Marathon Event (hereinafter referred to as the Event) is Energy Events Sp. z o. o. Sp.k. with its registered office in Miszewko (80-297), ul. Kaszubska 53
- The Event Office (from 24/10/2026 to 25/10/2026) is located at EGO Arena Sopot, Plac Dwie Miast 1 (hereinafter referred to as the Event Office).
II CO-ORGANIZERS
- Municipal Sports and Recreation Center in Sopot
- Strong in Sport Foundation
3rd GOAL
- Popularization and dissemination of running as the simplest form
- Promotion of the city of Sopot in Poland and around the world.
- Promotion of event Partners and Sponsors before, during and after the event.
IV DATE, LOCATION, ROUTE
- The event will take place on October 25, 2026 in Sopot. The start and finish line will be at the ERGO Arena, Sopot, Plac Dwie Miast 1.
- The start of the Event will take place according to schedule.
- Only Relay Teams registered to participate in the Event in accordance with the provisions of these Regulations may take part in the Event.
- The Organizer reserves the right to change the date and/or location of the Event. The Organizer will post appropriate information on the Event Website at www.gdanskmaraton.com no later than 24 hours before the Event begins. Making changes in this regard will not result in any additional obligations on the Organizer's part towards the Relay Participants.
- The Organizer has the right to cancel the Event in the event of a significant change in circumstances resulting in the fact that the implementation of the Event is not in the public interest.
- The length of the Event route is 21.0975 km. On October 25, 2026, the route will be certified by the Polish Athletics Association (hereinafter referred to as PZLA).
- The route will be marked with vertical signs every 1 kilometer.
- The Event features Relay Teams, each composed of three Relay Participants (including one Relay Captain). The Relay Team must cover a total distance of 21.0975 km, and each Relay Participant must complete a designated distance with the baton, known as a "leap." A "leap" ends after the baton is passed to the next Relay Participant in the transition zone.
- Lengths of individual relay shifts:
a) Uczestnik I – 5,6 km
b) Uczestnik II – 10,6 km
c) Uczestnik III – 4,9 km - Participants of the first leg of the Relay line up in the second starting zone.
V. PARTICIPATION OF RELAY RACES
The following Relay Team is participating in the Event:
a) Whose Captain (hereinafter referred to as the Relay Captain) registered via the form available on the Organizer's website www.gdanskmaraton.com
b) Who has paid the entry fee on time.
- A relay team must consist of three participants. A participant cannot run more than one leg in a single relay. One participant may run in a single relay.
- There is a limit of 100 entries.
- Only individuals who will have reached the age of 16 by October 26, 2026, may participate in the Relay. All underage Relay Participants are required to present a properly completed parental consent form (Appendix 1 to the Regulations) at the Race Office.
- The Relay Captain must be a Participant of the Relay he or she is registering for the Event.
- Relay teams are subject to the PZLA regulations and these Regulations.
- The Organizer prohibits the sale of collected starting packages, starting numbers and the exchange of batons with chips between Relay Teams under pain of disqualification.
- The Organizer does not send starting packages to Relay Participants. Collection of starting packages is subject to the terms and conditions set forth in these Regulations.
- Relay Race Participants are required to obey public order, obey the orders of law enforcement, and respect other Relay Race Participants. The Organizer has the right to remove Relay Race Participants from the Event grounds who disrupt public order, the Event, or behave in violation of the Rules and Regulations and the regulations of the Polish Athletics Association.
- Starting packages for the Relay Teams are collected by the Relay Team Captains or persons authorized by them in writing (Appendix No. 2 of the Regulations) at the Event Office.
- Race packages can only be collected at the Event Office. Event Office opening hours are specified in the schedule available at www.gdanskmaraton.com.
- Relay participants are required to display their bib numbers on the front of their races. The bib number must be visible. Covering or removing the bib number will result in disqualification.
- It is prohibited to be on the Event route without a valid bib number. Participants without a valid bib number will be removed from the route by the course staff.
- A Relay Participant taking part in the Event cannot simultaneously start in the PKO Sopot Half Marathon 2026.
- The Organizer will make every effort to provide all information via the loudspeaker system before and during the Event. To hear the Organizer's and judges' announcements, Relay Participants are advised not to use their own electronic devices with headphones.
- Providing personal data and consenting to its processing is voluntary, but necessary to participate in the Event in accordance with the regulations. Relay Race participants who have provided their personal data have the right to access and correct their data, as well as to withdraw consent to its processing. Withdrawal of consent to the processing of personal data until the end of the Event will result in inability to participate. At any time, the Organizer may process personal data in connection with the organization of the Event, including in collaboration with other entities, to the extent necessary for the proper organization of the Event.
VI. APPLICATIONS
- The Relay Team is registered by the Relay Team Captain on the Event website sopotpolmaraton.com until October 13, 2026 or until the limit of places is reached, whichever comes first.
- Registration for the Relay is deemed completed by the Relay Captain upon completion of the online registration form and payment of the entry fee in the full amount specified in these Regulations. The entry fee is considered due on the date and time the entry fee is credited to the Organizer's bank account.
- If the limit of 100 relay teams is not reached by October 13, 2026, the Organizer will allow the Relay Team to be registered for the event at the Event Office on October 24, 2026, during its opening hours. The Organizer reserves the right to limit newly registered Relay Teams to a maximum of 100, with no more than 10 newly registered Relay Teams. Registrations will be accepted in the order they arrive at the Event Office.
- The Event Organizer reserves the right to provide additional starting packages for invited Relay Teams.
VII ENTRY FEES
Each participant pays an entry fee, the amount of which depends on the date the transfer is made. The following entry fees apply:
from 10/02/2026 to 17/02/2026 – PLN 299
from 18/02/2026 to 15/03/2026 – PLN 329
from 16/03/2026 to 31/03/2026 – PLN 339
from April 1, 2026 – to April 30, 2026 – PLN 349
from 1/05/2026 to 31/05/2026 – PLN 359
from 1/06/2026 to 30/06/2026 – PLN 369
from 1/07/2026 to 21/07/2026 – PLN 379
from 22/07/2026 to 11/08/2026 – PLN 389
from 12/08/2026 to 1/09/2026 – PLN 399
from 2/09/2026 to 22/09/2026 – PLN 409
from 23/09/2026 to 6/10/2026 – PLN 419
from 7/10/2026 to 23/10/2026 – PLN 429
at the Event Office – PLN 459 (payment possible in cash or by card)In the event of failure to pay the entry fee in sufficient amount (e.g. as a result of exceeding the payment deadline specified in these Regulations), the Relay Team is obliged to compensate the difference up to the amount that it should have paid in accordance with the deadline for making its last payment.
The proof of receipt of the entry fee is the appearance of the Relay on the "List of Relays with confirmed payment".
Starting numbers will be assigned to the Relay Teams after the registration deadline.
The Organizer is not responsible for the loss of the entry form, postal order or bank transfer due to the fault of the post office or bank.
The entry fee once paid is non-refundable even if the Relay Team withdraws from the Event or is disqualified by the Organizer.
The organizer allows payment for relay races by bank transfer based on a proforma invoice. Once the proforma invoice is paid and the funds are credited to the organizer's account, the organizer will send a one-time code enabling free relay team registration for the competition. The code is valid until October 13, 2026, at 11:59 PM. The organizer is not responsible for any failure to register a relay team on time and will not refund any funds due to failure to register a relay team.
The Relay Captain who wishes to receive an invoice for the entry fee should send a request for the issuance of the above-mentioned invoice to the e-mail address: faktury@gdanskmaraton.com within 7 days of making the payment.
Free changes to the Relay Participant are only possible until 11:59 PM on October 13, 2026. Changes are made by the Relay Captain by sending an email to: info@gdanskmaraton.com
After the deadline indicated in point 9, changes to Relay Participant data will only be possible in the Event Office at the "New Registration/Edit Data" desk. The fee for changing one relay participant in the Event Office is PLN 30.
The costs of the entry fee, travel and other services are covered by the Relay Participants themselves.
VIII TIME MEASUREMENT AND TIME LIMITS
- Time measurement is carried out using an electronic system.
- There will be timing checkpoints along the Event route. Relay teams that shorten the route will be disqualified. Failure to read a Relay Participant's time at a given checkpoint may result in disqualification.
- each Relay is measured using chips placed in the starting numbers of the Relay Participants.
- Disqualification of one Relay Participant is equivalent to disqualification of the entire Relay.
- Relay teams are subject to a total time limit of 3 hours and partial time limits for each relay. Closing times for each relay zone are as follows:
a) the first transition zone will be closed at 10:45 – if the Participant of the first shift of the Relay does not cross the mat in the first transition zone by this time, the next Participant of the Relay will not be able to start,
b) closing of the second transition zone at 11:20 – if the Participant of the second shift of the Relay does not cross the mat in the second transition zone by this time, the next Participant of the Relay will not be able to start, - The Relay Team must complete the race to be classified. The total gross time of the Relay Team is the time from the starter's shot.
IX REFRESHMENT POINTS AND TRANSITION ZONES
1) Nutrition points stocked
5.5 km – water, iso, banana, gels
11 km – water, iso, banana, gels
16.5 km – water, iso, banana, gels2) Only one Participant per Relay may be in the transition zone. Relay Participants completing their shift must leave the transition zone without undue delay.
3) In the changeover zone, Relay Participants must strictly obey the judges' decisions.
4) The transition zone will be a separate corridor where participants of the subsequent relay transitions will wait. A relay participant may begin the race after taking the baton from the participant of their relay who is completing their transition.
5) The Organizer does not provide refreshment points in the transition zone.
6) In the event of running into the road, blocking another Relay Participant or causing a collision in the designated changeover zone, the guilty Relay Participant may result in a warning penalty resulting in an additional 5 minutes (yellow card) or disqualification (red card) for his Relay Team.
7) The above penalty cannot be appealed or protested against.
X CLASSIFICATIONS
- The following Relay classifications will be conducted during the Event:
a) men's (men only),
b) women's (women only),
c) mixed (at least one person of a different gender than the others)
d) classification of companies, for relay teams registered by companies - A relay team can only be classified in one classification.
XI CHANGING ROOMS, DEPOSIT
Changing rooms, showers and a deposit for Participants will be located at Ergo Arena, Plac Dwie Miast 1, Sopot.
The deposit will be open on the day of the Event during the hours specified in the schedule available at sopotpolmaraton.com
Relay participants must deposit their belongings in bags marked with a sticker bearing their starting number. The bags and stickers are provided by the Organizer in the starting package.
The bags will be released from the deposit upon presentation of the starting number.
In the event of loss of the starting number, the bag with the Relay Participant's belongings left in the deposit will be released upon presentation of an identity document with the Relay Participant's photo.
Losing the starting number by a Relay Participant releases the Organizer from responsibility for items taken by another person.
The Organizer is not responsible for valuables left in the changing room.
12th AWARDS
- All Relay Team Participants who complete the Event will receive commemorative medals. Relay Team medals will be awarded at the finish line. A set of four medals will be presented upon the return of the relay baton.
- Statuettes or cups will be awarded for places I-III in each category.
- The organizer reserves the right to fund additional cash and material prizes in categories of its choice.
- The awarding of the winning Relay Teams in all categories will take place according to the schedule.
XIII FINAL PROVISIONS
- The final interpretation of these Regulations rests with the Event Organizer.
- The Relay Captain declares that all personal data of the Relay Participants entered in the application form are complete and true.
- The Organizer is not responsible for any collisions or accidents on the route caused by the fault of the Relay Participant, nor for accidents or random events occurring during travel to and from the Event.
- Each Relay Participant participates in the Event at their own risk. Submitting a properly completed Registration Form to the Organizer by the Relay Captain and paying the entry fee signifies that the Relay Participant has considered and assessed the nature, scope, and degree of risk involved with participating in the Event, including the risk of accidents, the possibility of bodily injury and physical harm (including death), as well as property damage and loss, and has voluntarily decided to assume this risk.
- The Organizer and all persons acting on its behalf or with its authorization in connection with the conduct and organization of the Event are not liable for any personal injury, property damage or financial loss to the Relay Participants that may occur before, during or in connection with the Event.
- Relay Participants are civilly liable for any damage they cause to other Event Participants and third parties.
- Each Participant of the Event will be insured against accidents during its duration.
- Relay Teams agree to abide by the terms of these Regulations. Successful registration of a Relay Team confirms that each Relay Team Participant has read and fully accepted the Regulations, has participated in the Event, and has fully accepted them.
- Relay participants are required to wear their bib number on the front of their body. The bib number must be visible. Covering or removing the bib number will result in disqualification.
- The Event Participant consents to the public disclosure of his/her personal data in the form of name, surname, place of birth and year of birth on the start list and on the results list.
- The Organizer and Event Partners are authorized to use the image, statements, and personal data of individual Event Participants participating in various stages of the Event. These images and data will be used in materials promoting the Event and accompanying events (press, radio, television, internet, graphic materials). Event Participants are not entitled to any further compensation, in particular remuneration for the use of the image, statements, and personal data of individual Event Participants. Event Participants agree not to withdraw this consent for at least 5 years from the date of the Event.
- Ignorance of the Event Regulations does not exempt the Event Participant from the rules specified by the Organizer in the above-mentioned document.
- The Regulations may be changed by the Organizer at any time.
- Animals are not allowed on the Event route.
- Event participants are prohibited from bringing narcotics, illegal substances, performance-enhancing drugs, or alcohol of any kind into the Event grounds. Event participants are prohibited from using such drugs or substances both before and during the race, under penalty of disqualification. If a participant is found to be violating this prohibition, the Organizer reserves the right to prevent them from participating in the race or to disqualify them during it.
- The Event Participant is not permitted to use any assistance specified in the rules of athletics competitions, including assistance to the Participant by persons not participating in the Event, running with the Event Participant or riding a bicycle.
- The Organizer provides medical care exclusively for Event Participants along the Event route from the start until the timed closing of the Event route, as well as in a designated tent at Polsat Plus Arena Gdańsk, ul. Pokoleń Lechii 1, until 3:00 p.m. The Organizer does not cover medical or transportation costs not covered by the Event's medical coverage.
- Decisions made by the Medical Coordinator or medical staff regarding a Relay Participant's participation in the Event are independent and binding on the Relay Participant. Failure to follow the medical staff's recommendations will result in disqualification of the Relay Participant.
- Event participants are obliged to follow the instructions of the Police, Municipal Police, judges and the Organizer's security personnel and services securing the Event route.
- Protests regarding the results are due by 3:00 PM on October 26, 2026 (Monday) to the following email address: info@sopotpolmaraton.com. Protests submitted after the deadline will not be considered on their merits. Protests will be reviewed within 72 hours.
- The final and official results will be published no later than 6.11.2026, 3:00 p.m.
Appendix No. 1 Consent of parents/legal guardians
Appendix number 2 – authorization to collect the starting package.
Appendix No. 3 - Information clause regarding personal data.
The processing of participants' personal data provided to the Organizer during registration in connection with participation in the Event also includes the publication of the participant's first and last name, date of birth, and city of residence – in any manner in which personal data is published or disseminated. The Organizer also has the right to publish the participant's first and last name, along with their date of birth, club name, and city of residence, on the start list and in competition results published online and at the Event venue.
We hereby inform you that during events organized or co-organized by Energy Events Sp. z o. o. Sp.k. (Kaszubska 53, 80-297 Miszewko), hereinafter referred to as Energy Events, photos or videos will be taken and then made public via the PKO Sopot Półmaraton profile on Facebook (https://www.facebook.com/sopotpolmaraton) and the website sopotpolmaraton.com, which may capture the image of people present, as well as their other personal data.
By staying on the premises or participating in a sporting event, festival, or other event organized or co-organized by Energy Events, participants and observers consent to the publication and processing of their images in photos or videos taken during the event, as well as any other personal data. At the same time, we assure you that we make every effort to ensure the security of your data.
PERSONAL DATA CONTROLLER:
The personal data controller is: Energy Events Sp. z o. o. Sp.k., ul. Kaszubska 53, 80-297 Miszewko
We would also like to inform you that Energy Events has appointed a Data Protection Officer who can be contacted by letter to the address of Energy Events (Controller) given above, with the note: "TO THE PERSONAL DATA PROTECTION INSPECTOR" or by e-mail to the e-mail address: rodo@energyevents.pl – in all matters related to the processing of personal data by Energy Events.
RECIPIENT OF PERSONAL DATA:
Personal data will be disclosed to employees, associates and subcontractors of Energy Events to the extent necessary to achieve the aforementioned purposes of personal data processing.
Start lists and results, containing basic personal data, will be publicly available and may be published on the Event website.
PURPOSE AND PERIOD OF DATA PROCESSING:
The personal data of Event participants will be processed for the purposes of performing the contract, i.e. the Participant’s participation in the Event, conducting the Event, selecting the winner and awarding, issuing, collecting and settling the prize, as well as publishing the results.